Queen Elizabeth Grammar School Penrith · volunteer rota
Christmas Shopping Night
Friday, 20 November 2026 · 6pm–8:30pm
Christmas fair in the school hall with stalls, Cranston's sausage twirls, mulled wine, refreshments, raffle, tombola and performances from the school choir and music groups. Proceeds support FQEGS's projects for the year.
Help us raise £1,000 for Outside shelter and smaller projects
No account needed. Pick a slot and add your name.
Already signed up? We emailed you about each slot you took, with a link to cancel if you can't make it.
🙏 21 volunteer spaces still to fill (6 of 27 filled).
Thursday, 19 November 2026
Job
Time
Volunteers
Shopping in advance
Buy any shopping as needed in advance and deliver to school on the day. Upload all receipts into Whatsapp group for...Buy any shopping as needed in advance and deliver to school on the day. Upload all receipts into Whatsapp group for repayment.
Time
10:15am–4:15pm
Hannah Stevens
🎉 Full
Friday, 20 November 2026
Job
Time
Volunteers
Clearing hall and Gym
All hands on deck to help clear out the exam tables (exams finish at 3:45pm) and store safely. Then to bring in...All hands on deck to help clear out the exam tables (exams finish at 3:45pm) and store safely. Then to bring in tables from classrooms and set the rooms up under the guidance of the Room host.
Time
3:45pm–4:45pm
Sarah
Kitchen team
Prepare, cook and serve hot food - Cranston's Sausage twirls and soup. Tidy and clean away at end.
Time
4pm–8:30pm
Sarah
Mulled wine
Purchasing ingredients to make mulled wine (alc) and mulled apple juice (non-alc) in advance, setting up and warming...Purchasing ingredients to make mulled wine (alc) and mulled apple juice (non-alc) in advance, setting up and warming wine through. Glasses from unstairs in PTA cupboard. Paper cups as needed. Tidying up and putting away at end. Uploading receipts to Whatsapp for payment
Time
4pm–8:30pm
Room host - Gym
Ensure tables are correctly positioned. Welcome stallholders. Collect raffle prizes. Offer comp tea/coffee. Give...Ensure tables are correctly positioned. Welcome stallholders. Collect raffle prizes. Offer comp tea/coffee. Give raffle prizes to Raffle team. Answer queries as needed.
Time
4pm–8:30pm
Room host - Hall
Ensure tables are correctly positioned. Welcome stallholders. Collect raffle prizes. Offer comp tea/coffee. Give...Ensure tables are correctly positioned. Welcome stallholders. Collect raffle prizes. Offer comp tea/coffee. Give raffle prizes to Raffle team. Answer queries as needed.
Time
4pm–8:30pm
Teas/coffees
Serving hot and cold drinks, snacks and treats. Moving items from PTA cupboard. Setting up counter and arranging to...Serving hot and cold drinks, snacks and treats. Moving items from PTA cupboard. Setting up counter and arranging to take payment for all items in the canteen together. Tidying and putting away afterwards.
Time
4pm–8:30pm
Hannah Stevens
Gate welcome
Welcoming and checking off stallholders at the gate, directing visitors.
Time
4:15pm–7pm
Ruth Evans
🎉 Full
Cake stall
Collecting cakes from Home ec and reception, arranging for sale, pricing and labelling.
Time
4:30pm–8:30pm
Nic Webster
Raffle
Collect 3 winning prizes from art room and donated raffle prizes from Room Hosts. Sort for raffle/keep for quiz. Set...Collect 3 winning prizes from art room and donated raffle prizes from Room Hosts. Sort for raffle/keep for quiz. Set up raffle table in the Canteen. Sell raffle tickets throughout the evening. Draw and distribute to winners at 8:20. Photograph any unclaimed prizes for Facebook/parentmail. Store unclaimed prizes and Quiz night prizes in PTA cupboard.
Time
5pm–8:30pm
Tombola
Collect tombola items from Art room (leaving 3 winners for raffle), Set up in gym. Run tombola between 6 - 8.30pm....Collect tombola items from Art room (leaving 3 winners for raffle), Set up in gym. Run tombola between 6 - 8.30pm. Once quiet/finished, sort remaining tombola items into box to donate to charity. Tidy away.
Time
5pm–8:30pm