Medstead Church of England Primary School · volunteer rota
Christmas Fayre
Friday, 27 November 2026 · 1:30pm–8:30pm · Medstead CofE Primary School
Medstead CofE Primary's annual Christmas Fayre. Enjoy lots of festive fun, including Santa's Grotto, a BBQ, a licensed bar, a Christmas Bake-Off competition, a raffle with amazing prizes, a bottle tombola, a children's tombola, class games, a Christmas...Medstead CofE Primary's annual Christmas Fayre. Enjoy lots of festive fun, including Santa's Grotto, a BBQ, a licensed bar, a Christmas Bake-Off competition, a raffle with amazing prizes, a bottle tombola, a children's tombola, class games, a Christmas jumper sale, and stalls from local businesses.
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🙏 93 volunteer spaces still to fill (25 of 118 filled).
Friday, 27 November 2026
Job
Time
Volunteers
a. Set up
Various tasks to enable the set-up of the fayre, including:
- The grotto needs decorating with a Christmas tree and...Various tasks to enable the set-up of the fayre, including:
- The grotto needs decorating with a Christmas tree and decorations, and all gifts need to be set up
- All signage needs to be displayed in relevant areas, including notices directing attendees through the school to different areas
- The BBQ and bar need to be set up
- The hall needs to be set up for the raffle and stallholders
- The bottle tombola needs to be set up
- The children's tombola
- Christmas bake-off competition area
- Christmas jumper sale
We will divide tasks among volunteers on the day, depending on how many people are available to help and when.
Time
1pm–3:15pm
Kate Silver
Sarah Rodwell
Wendy Rodgers
a. Set up
Various tasks to enable the set-up of the fayre, including:
- The grotto needs decorating with a Christmas tree and...Various tasks to enable the set-up of the fayre, including:
- The grotto needs decorating with a Christmas tree and decorations, and all gifts need to be set up
- All signage needs to be displayed in relevant areas, including notices directing attendees through the school to different areas
- The BBQ and bar need to be set up
- The hall needs to be set up for the raffle and stallholders
- The bottle tombola needs to be set up
- The children's tombola
- Christmas bake-off competition area
- Christmas jumper sale
We will divide tasks among volunteers on the day, depending on how many people are available to help and when.
Time
3:15pm–5pm
BBQ
Take payments, prepare and serve food orders, and keep things running on the BBQ. This is an outside BBQ, so please...Take payments, prepare and serve food orders, and keep things running on the BBQ. This is an outside BBQ, so please wrap up warm
Time
4:45pm–5:30pm
Mike silver
Bar
Take orders at the bar, serve, take payments, and keep things running smoothly and tidy throughout the event. This...Take orders at the bar, serve, take payments, and keep things running smoothly and tidy throughout the event. This will be a licensed bar, so Challenge 25 is encouraged.
Time
5pm–5:30pm
Christmas Bake Off Competition / Bake Sale
Take cake orders, take payment and serve. The Bake Off competition will be announced just before the raffle, towards...Take cake orders, take payment and serve. The Bake Off competition will be announced just before the raffle, towards the end of the evening.
Time
5pm–5:30pm
Sarah Rodwell
Wendy Rodgers
🎉 Full
Class Games - Y1
Larch class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by...Larch class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
5pm–5:30pm
Class Games - Y2
Willow class is running Xmas Glitter Tattoos.
Class parents are needed to support the activity in suggested...Willow class is running Xmas Glitter Tattoos.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
5pm–5:30pm
Savannah Blanks
Class Games - Y3
Maple class is running a bottle tombola for adults and a sweet treats tombola for children.
Class parents are needed...Maple class is running a bottle tombola for adults and a sweet treats tombola for children.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, and generally keeping it running.
Time
5pm–5:30pm
Lauren Rietzler
Class Games - Y4
Chestnut class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by...Chestnut class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
5pm–5:30pm
Class Games - Y5
Beech class is running a biscuit decorating activity.
Class parents are needed to support the activity in suggested...Beech class is running a biscuit decorating activity.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
5pm–5:30pm
Hannah Wettone
Class Games - Y6
Elm class is running the present stack game.
Class parents are needed to support the activity in suggested...Elm class is running the present stack game.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, giving prizes, and generally keeping it running.
Time
5pm–5:30pm
Class Games - YR
Oak class is running a Christmas tree decoration activity. Class parents are needed to support the activity in...Oak class is running a Christmas tree decoration activity. Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
5pm–5:30pm
Grotto
Taking payments for the grotto and ensuring the queue is managed
Time
5pm–5:30pm
Raffle
Taking payments, updating the raffle sheet list, and preparing the draw
Time
5pm–7pm
Governors
Katie Noice
🎉 Full
Bar
Take orders at the bar, serve, take payments, and keep things running smoothly and tidy throughout the event. This...Take orders at the bar, serve, take payments, and keep things running smoothly and tidy throughout the event. This will be a licensed bar, so Challenge 25 is encouraged.
Time
5:30pm–6pm
BBQ
Take payments, prepare and serve food orders, and keep things running on the BBQ. This is an outside BBQ, so please...Take payments, prepare and serve food orders, and keep things running on the BBQ. This is an outside BBQ, so please wrap up warm
Time
5:30pm–6pm
Mike silver
Christmas Bake Off Competition / Bake Sale
Take cake orders, take payment and serve. The Bake Off competition will be announced just before the raffle, towards...Take cake orders, take payment and serve. The Bake Off competition will be announced just before the raffle, towards the end of the evening.
Time
5:30pm–6pm
Sarah Rodwell
Wendy Rodgers
🎉 Full
Class Games - Y1
Larch class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by...Larch class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
5:30pm–6pm
Class Games - Y2
Willow class is running Xmas Glitter Tattoos.
Class parents are needed to support the activity in suggested...Willow class is running Xmas Glitter Tattoos.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
5:30pm–6pm
Class Games - Y3
Maple class is running a bottle tombola for adults and a sweet treats tombola for children.
Class parents are needed...Maple class is running a bottle tombola for adults and a sweet treats tombola for children.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, and generally keeping it running.
Time
5:30pm–6pm
Class Games - Y4
Chestnut class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by...Chestnut class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
5:30pm–6pm
Class Games - Y5
Beech class is running a biscuit decorating activity.
Class parents are needed to support the activity in suggested...Beech class is running a biscuit decorating activity.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
5:30pm–6pm
Hannah Wettone
Class Games - Y6
Elm class is running the present stack game.
Class parents are needed to support the activity in suggested...Elm class is running the present stack game.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, giving prizes, and generally keeping it running.
Time
5:30pm–6pm
Class Games - YR
Oak class is running a Christmas tree decoration activity. Class parents are needed to support the activity in...Oak class is running a Christmas tree decoration activity. Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
5:30pm–6pm
Rachel Garrett
Volunteer
🎉 Full
Grotto
Taking payments for the grotto and ensuring the queue is managed
Time
5:30pm–6pm
Bar
Take orders at the bar, serve, take payments, and keep things running smoothly and tidy throughout the event. This...Take orders at the bar, serve, take payments, and keep things running smoothly and tidy throughout the event. This will be a licensed bar, so Challenge 25 is encouraged.
Time
6pm–6:30pm
BBQ
Take payments, prepare and serve food orders, and keep things running on the BBQ. This is an outside BBQ, so please...Take payments, prepare and serve food orders, and keep things running on the BBQ. This is an outside BBQ, so please wrap up warm
Time
6pm–6:30pm
Christmas Bake Off Competition / Bake Sale
Take cake orders, take payment and serve. The Bake Off competition will be announced just before the raffle, towards...Take cake orders, take payment and serve. The Bake Off competition will be announced just before the raffle, towards the end of the evening.
Time
6pm–6:30pm
Class Games - Y1
Larch class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by...Larch class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
6pm–6:30pm
Class Games - Y2
Willow class is running Xmas Glitter Tattoos.
Class parents are needed to support the activity in suggested...Willow class is running Xmas Glitter Tattoos.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
6pm–6:30pm
Class Games - Y3
Maple class is running a bottle tombola for adults and a sweet treats tombola for children.
Class parents are needed...Maple class is running a bottle tombola for adults and a sweet treats tombola for children.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, and generally keeping it running.
Time
6pm–6:30pm
Rachel Garrett
Class Games - Y4
Chestnut class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by...Chestnut class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
6pm–6:30pm
Class Games - Y5
Beech class is running a biscuit decorating activity.
Class parents are needed to support the activity in suggested...Beech class is running a biscuit decorating activity.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
6pm–6:30pm
Hannah Wettone
Class Games - Y6
Elm class is running the present stack game.
Class parents are needed to support the activity in suggested...Elm class is running the present stack game.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, giving prizes, and generally keeping it running.
Time
6pm–6:30pm
Class Games - YR
Oak class is running a Christmas tree decoration activity. Class parents are needed to support the activity in...Oak class is running a Christmas tree decoration activity. Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
6pm–6:30pm
Grotto
Taking payments for the grotto and ensuring the queue is managed
Time
6pm–6:30pm
Bar
Take orders at the bar, serve, take payments, and keep things running smoothly and tidy throughout the event. This...Take orders at the bar, serve, take payments, and keep things running smoothly and tidy throughout the event. This will be a licensed bar, so Challenge 25 is encouraged.
Time
6:30pm–7pm
BBQ
Take payments, prepare and serve food orders, and keep things running on the BBQ. This is an outside BBQ, so please...Take payments, prepare and serve food orders, and keep things running on the BBQ. This is an outside BBQ, so please wrap up warm
Time
6:30pm–7pm
Mike silver
Christmas Bake Off Competition / Bake Sale
Take cake orders, take payment and serve. The Bake Off competition will be announced just before the raffle, towards...Take cake orders, take payment and serve. The Bake Off competition will be announced just before the raffle, towards the end of the evening.
Time
6:30pm–7pm
Class Games - Y1
Larch class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by...Larch class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
6:30pm–7pm
Class Games - Y2
Willow class is running Xmas Glitter Tattoos.
Class parents are needed to support the activity in suggested...Willow class is running Xmas Glitter Tattoos.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
6:30pm–7pm
Class Games - Y3
Maple class is running a bottle tombola for adults and a sweet treats tombola for children.
Class parents are needed...Maple class is running a bottle tombola for adults and a sweet treats tombola for children.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, and generally keeping it running.
Time
6:30pm–7pm
Class Games - Y4
Chestnut class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by...Chestnut class is running XXX
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
6:30pm–7pm
Class Games - Y5
Beech class is running a biscuit decorating activity.
Class parents are needed to support the activity in suggested...Beech class is running a biscuit decorating activity.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
6:30pm–7pm
Hannah Wettone
Class Games - Y6
Elm class is running the present stack game.
Class parents are needed to support the activity in suggested...Elm class is running the present stack game.
Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, giving prizes, and generally keeping it running.
Time
6:30pm–7pm
Class Games - YR
Oak class is running a Christmas tree decoration activity. Class parents are needed to support the activity in...Oak class is running a Christmas tree decoration activity. Class parents are needed to support the activity in suggested 30-minute time slots by collecting money, restocking, and generally keeping it running.
Time
6:30pm–7pm
Grotto
Taking payments for the grotto and ensuring the queue is managed
Time
6:30pm–7pm
Tidy up and packing away
Many hands make light work! We need to restore the school after the fayre to it's original set-up within classrooms...Many hands make light work! We need to restore the school after the fayre to it's original set-up within classrooms and outside areas. The more volunteers, the faster this will be for everyone!
Time
7pm–8:30pm
Kate Silver
Katie Noice
Sarah Rodwell
Lauren Rietzler