Having a stall at a fair

Lots of school PTAs take stall bookings on Upfayre. Here's how applying works, from the form to the day itself. You don't need an account, and it costs you nothing beyond the stall fee the PTA sets.

1. Apply

The PTA shares a link to its application form, or you'll find "Want a stall?" on the fair's page. Fill in your name, email and what you'll sell, choose a kind of stall if there's a choice, answer the PTA's questions and upload any documents they ask for, such as your insurance certificate with the date it runs out. Then tap Send my application.

We'll email you straight away with a link to your own page for that stall. Keep it: it's where you check where your application stands, and where you pay.

2. Hear back

The PTA reviews each application and emails you their answer. You might be:

• Accepted. For a free stall, you're booked. For a paid one, the email has a link to pay.
• On the waiting list. If a place comes up, it's offered in the order people applied, and we email you straight away.
• Declined, with a message from the PTA.

3. Pay your stall fee

Once you're accepted, open your stall's page and tap Pay. You pay by card, straight to the PTA. The PTA may give you a date to pay by. We'll remind you two days before, but if it isn't paid in time, the place goes to the next stallholder waiting.

Your stall's page then says Booked, with your receipt reference.

Documents

If the PTA asked for documents, your stall's page lists them. Upload a missing one, or replace one that has expired, there at any time. The PTA is told if a certificate runs out before the fair. With a stallholder profile, you can keep your documents on it and never upload the same one twice (see below).

Be listed on the fair's page

Some PTAs list their stallholders on the fair's public page. Tick List my stall on the event page when you apply, or later on your stall's page, and add your logo and website. Once you're booked, your stall's page gives you the link to share with your own followers.

Before the day

Once the PTA has set them, your stall's page shows your pitch, the time to arrive, anything else they want every stallholder to know, and a site map if they've added one. Their emails to stallholders end with your pitch and time too. Reply to any of their emails to reach them.

A stallholder profile for every fair

Do lots of fairs? Make a free stallholder profile from Create a stallholder profile on your stall's page. You don't need to belong to a school, and if you're already in a PTA on Upfayre, it goes on the same account.

• Every stall in one place, at any school on Upfayre, with where each stands.
• Your details filled in next time you apply.
• Your documents, saved once. Keep your insurance certificate and anything else fairs ask for on your profile, with the date each runs out. A fair's form then offers it, already chosen. When you renew one, replace it on your profile and send it on to every fair still to come in one go. We'll email you a month before one runs out.
• A public page, if you'd like one, with your logo, what you sell, your website, Instagram and Facebook, up to ten photos, and the fairs you're booked for. Your phone number and email are never shown.

Stall applications are deleted 12 months after the fair, unless they're on your profile, where they're yours to keep. A profile you haven't used for two years is deleted, but we'll email you a month before.

After the fair

The PTA may ask how the day went for you. The email has your own link; you can answer anonymously if you'd rather.